Royal Air Force Yacht Club

Make a difference in 2010!

For those who attended the AGM you will remember a lively debate around the number of candidates willing to stand for the management board. It was felt that numbers should be higher and more choice available for the members to vote for, I suspect that one of the obstacles preventing members standing is that the mechanism of applying is little understood.

Firstly ALL management board posts are up for re election every year, it is a general understanding that if you stand for a flag officers post you would be encouraged to stand for a second year to provide some level of continuity but this is not cast in stone.

There is a timeline that leads up to the AGM that delivers the AGM pack to your door and it starts in the middle of the summer. Anyone thinking of standing for the board should have an idea of the commitment required and will need to start to produce a CV this isn’t a job CV it should outline your sailing and club experience and indicate what you would be able to bring to the club board. Please try to keep this down to about half of a page of A4 type, you will also need to persuade 2 other full members to propose and second you, they will need to provide the Honorary Secretary (HonSec) with a letter or Email indicating that they wish to either propose or second you as a board member candidate.

At least 6 weeks before the AGM (this year by 11^th September) the HonSec must send out a notification of AGM which is on the 23^rd October at 1400hrs for those of you who haven’t already looked at the calendar.

At 1400hrs on the 18^th September 2010, 5 weeks before the AGM ALL nominations from members wishing to stand for board positions need to be in the club these can be in the form of paper but preferably in electronic form and must be addressed to the Honorary Secretary the Email address is This e-mail address is being protected from spambots. You need JavaScript enabled to view it Your application must be accompanied by your CV and the details (in the form of proposal and seconding letters/emails) from your proposers and seconders any incomplete applications will not be accepted.

No later than 3 weeks before the AGM (2^nd October) you will receive your AGM pack’s this will include all the normal parts and a list of those willing to stand.

Below is a copy of the appropriate rules/articles listed from the website for clarification, a copy of the rules can also be found in the TV lounge additionally on the website is a list of the roles and responsibilities of the flag officers. As was said at the AGM in October 2009 if you want to make a difference apply to be a member of the board there is no point just coming along to the AGM and talking about things, action is what is needed.

Let’s look forward to an interesting AGM in October 2010.

Andy Rose

Honorary Secretary

Summary of appropriate rules and articles

11.3 At least six weeks before the AGM, the Secretary shall send to every member at his address as noted in the Club records, a brief notice of the AGM.  The AGM notice will state the time and place of the AGM and a general description of the business that will be brought before it.  The AGM notice will also be posted on the Club notice board.

11.5 If any member desires to bring forward any resolution at the AGM, he must notify the Secretary at least five weeks before the AGM in order that the resolution may be added to the agenda and circulated to the members in accordance with article 11.6 below.

11.6 At least twenty-one clear days before the AGM, the Secretary shall send to every member at his address as noted in the Club records a detailed notice of the AGM which will include:

11.6.1   the time and place of the AGM;

11.6.2   the agenda for the AGM;

11.6.3   the abstract of the accounts for the past year (audited and certified by the Club’s accountants);

11.6.4   if appropriate, a ballot paper to be used in relation to the election of officers and directors, in accordance with article 11.8;

11.6.5   a list of the candidates whose names have been submitted for election to the rank of Flag Officer and the Board of Directors (prepared in accordance with article 23.1.4) together with a curriculum vitae of all such candidates; and 11.6.6   other information as is available relative to all resolutions on the agenda for the AGM.

The agenda for the AGM will also be posted on the Club notice board, together with a list of the retiring Flag Officers and of those members who have been elected to fill the vacancies together with their nominations.